No matter if you’re a novice or an expert, learning how to use Microsoft Office software can be daunting. Fortunately, there are free tutorials available online that will help maximize the potential of this powerful suite.
WPS Academy is a free online training center for office software, offering various helpful tutorials. Additionally, there’s a community forum where users can ask questions and receive help from other members.
How to Create a Table
Microsoft Word office offers several useful features for creating tables. One such option is the Draw Table feature, which comes in handy if you need to create a larger table than what the standard size allows.
Alternatively, you can utilize the Insert Control feature to quickly create new columns and rows with one click. Hover your mouse over a table, and a bar will appear between two existing rows or columns.
To adjust the height of a row, click on the resizing handle at the bottom right corner and drag it to your desired size. Alternatively, you can click and drag to resize the entire table.
Another way to adjust the height of a row or column is through the Properties tab in the Ribbon. Here, you can set the height based on measurements such as “1.0”.
For example, you can adjust the height of a row that’s too tall for text you’re writing in it. Or, you could alter the height of a column that’s too long for your data.
Tables allow you to select portions, such as a cell or the entire table, and apply formatting, copying, and pasting operations. Most versions allow you to choose these options from either the menu within the table itself or by right-clicking in a cell and choosing “Select” from its popup context menu.
How to Crop a Picture in Table
If you’re creating a table with an image in it, crop the picture so that its full width can be utilized on one row. This is possible with Microsoft Word; however, some familiarity with its layout functions is necessary.
Cropping a picture in Word 2007 involves selecting the image within the document and clicking on the Picture Tools > Format tab. This button appears with a red aura around it; when you mouse over it, a list of commands related to graphics manipulation appears.
The Crop tool offers two primary options: to margin crop or to crop according to a specific shape or aspect ratio (Office 365 for Mac and later). Margin crop allows you to trim away unwanted portions of your image without altering anything from its original.
Aspect ratio cropping allows you to choose a picture’s aspect ratio before beginning work on it, and then resize the image according to that chosen ratio.
You can adjust the crop by dragging the cropping handles. These are black and shaped like corner brackets around the edge of the image and t-shaped along its sides.
Once you’ve selected an aspect ratio, you can resize the image to any width or height by clicking on the Picture Position tab and entering your desired dimensions. Likewise, you can rotate the image at a specific angle by selecting Rotation from the options on that same tab.
Once you’re happy with how it looks, click “Save.” This will automatically save the image at its correct dimensions for your selected shape.
If you need to resize an image again, simply click on the Crop tool and the original size will be restored. This can be useful if you don’t like how it looks or if you need to alter its dimension from what was taken originally.
Cropped parts of pictures will still remain in the file, so it’s essential to delete any unnecessary elements before saving. Doing this also helps keep the size of the file down; especially if you plan to use this part on a website.
How to Highlight Every Row in Excel
Working with data in Excel can be a tedious task, making it difficult to quickly scan and identify all pertinent information. Highlighting each row is an efficient solution for quickly spotting what you require.
One of the best ways to emphasize rows in Excel is through table styles. Excel offers various table designs with alternate-shaded rows that can help you easily draw attention to specific data points.
Converting a range to a table is an efficient way to highlight alternate rows in Excel, but you also have the option of conditional formatting. Combining formulas with custom shaded ranges allows for quick and precise highlighting of desired rows.
You can also use a formula to alternate groups of rows with different colors. For instance, create a helper column that alternates between 1 and 2. When you need to highlight these alternating rows, simply use the fill handle.
Another method for highlighting all rows in Excel is using the COUNTBLANK function. This function counts the number of blank cells within a range and highlights any rows with more blanks than other rows.
This method is the fastest and simplest way to highlight every row in Excel, as it doesn’t require any formulas or special formatting. Unfortunately, this approach won’t work if you need to add new rows into the range.
If you need to highlight every 2nd, 3rd, 4th or 5th row in your data set, writing a formula using the MOD function and ROW function together is possible. The MOD function returns the remainder after dividing two numbers while the ROW function indicates which row you are on. When both functions are configured correctly, your rule will highlight any odd-numbered rows with your chosen color.
How to Highlight Every Row in Word
Data manipulation often necessitates highlighting certain values within a dataset, such as red or green flags that meet certain criteria. Excel and Word offer easy solutions for this with Conditional Formatting.
For instance, you might want to highlight any rows that pertain to a product or person, or if a date falls within an established range of days or weeks. These methods can help give you an overview of what a piece of data means before diving deeper.
Microsoft Word’s table styles feature allows you to apply formatting to individual rows, columns or entire tables. This is an efficient way of expediting work and making it more readable at the same time.
To apply this technique to your workbook, select the insertion point in each cell you wish to highlight. Next, position the mouse cursor near either the top of a column or left edge of a row; once there, it will change into an arrow pointing downward and you can click on either row or column you wish.
You can apply this technique to multiple columns or groups of rows at once. It works best when you have a lot of data and need to highlight all rows in your spreadsheet, since doing so manually would be too time-consuming.
Once you’ve selected the cells to highlight, go back to the Home tab and click on Conditional Formatting. From there, create a new rule using a formula in order to decide which cells should be highlighted.
You can also use this technique to alter the colors of each row independently, depending on your requirements. Simply add =MOD(ROW()-X,N*2)+1=N, where N is the number of rows you wish to highlight.
An easy way to do this is by creating a table and highlighting each row within it. For convenience, use the Table option in Insert menu or press ‘Ctrl + T’ for rapid results.
